2023 Exhibitor Service Kit
Documents & Contractors
Order GES Canada services by Friday, 19 May, for best pricing on booth shell scheme, graphics, carpet, electrical, and furniture.
GES Exhibitor Graphic Order Forms 2022
Lead retrieval brochureOrder before Wednesday, 05 May 2023, to receive the discounted Advance Order Rate!
2023 Important Dates & Deadlines
Forms are to be received by the appropriate service supplier no later than the corresponding dates listed below. Forms must be returned to the address listed on the form.
February
- TBA – Exhibit floor placement announcement
- TBA – Online Exhibitor Service Kit made available to all exhibitors who have paid in full
- 24 Feb – Exhibitor Contracts submitted after this date are subject to a US $100 late fee.
- 27 Feb – Company profile for Guide to Exhibition is due
March
- 10 Mar – Cancellation of exhibit space must be made in writing on or before 10 March 2023 for a full refund (minus US$100 administration fee).
- 28 Mar – All function space requests are due
- 28Mar – Proof of commercial liability insurance is due
- 31 Mar – Reserve your space for advertisement in the Guide to Exhibition
April
- 04 Apr – Exhibitor Appointed Contractor (EAC) forms due
- 04 Apr – Exhibitor Badge Registration and Complimentary Registration forms due
- 05 Apr – Artwork for advertisement in the Guide to Exhibition is due
- 30 Apr – Fire Safety Reply deadline submission
- 30 Apr – Floor plans exceeding 9 sq. meters due to MTCC’s Safety Compliance Team (firesafetyreply@mtccc.com)
May
- 05 May – A/V services Advance Order Rate deadline
11 May – Housing DeadlineSOLD OUT- 12 May – SHOWTECH’s best pricing deadline
- 17 May – Early Bird Deadline for Cleaning, Internet and Parking at the MTCC
- 19 May – GES’s best pricing deadline
- 24 May – Cross Connect freight shipment deadline
- 26 May – GES advance warehouse freight deadline – information/pricing can be found here
- 31 May – Expo Logic’s best pricing deadline for additional LeadPod Pro app (first one is complimentary to ISMRM exhibitors)
June
- 02 June – Exhibitor move-in (See the Once Registered section for exhibition hall hours.)
- 02 June – Registration opens on-site at 14:00
- 03-08 June – 2023 ISMRM & ISMRT Annual Meeting & Exhibition
- 04 June – Show ready, 17:30
- 04 June – Opening Reception, 18:30-20:00
- 08 June – Exhibitor Dismantle, 16:30–23:59
- 08 June – Meeting Adjourned, 19:15
- 08 June – Closing Party, 19:30–21:00
ISMRM Exhibition Hall Hours of Operation
Hours subject to change.
| Activity | Thursday 01 June |
Friday 02 June |
Saturday 03 June |
Sunday 04 June |
Monday 05 June |
Tuesday 06 June |
Wednesday 07 June |
Thursday 08 June |
Friday 09 June |
| Installation of Exhibits | ❌ | 08:00–22:00 | 08:00–22:00 | 08:00–15:00 | ❌ | ❌ | ❌ | ❌ | ❌ |
| All exhibits must be fully operational | ❌ | ❌ | ❌ |
If materials have arrived but installation of any exhibit has not started by 14:00 hours Sunday, 04 June, and no special arrangements have been made, the Executive Director of ISMRM may order the exhibition to be removed from the show floor and placed in storage, and the exhibitor will be billed for all costs incurred. Any exhibit space not set up by 14:00 hours on Sunday, 04 June, unless special arrangements have been made, may be resold or reassigned by the ISMRM without obligation on the part of ISMRM for any refund. No exceptions. |
❌ | ||||
| Exhibitor Registration | ❌ | 14:00–20:00 | 06:30–18:00 | 07:00–18:30 | 06:30–18:30 | 06:30–18:00 | 06:30–18:00 | 06:30–18:00 | ❌ |
| Exhibition Days | ❌ | ❌ | ❌ | 18:30-20:00 Opening Reception |
10:00–17:00 | 10:00–17:00 | 10:00–17:00 | 10:00–16:30 | ❌ |
| Poster Hours | ❌ | ❌ | ❌ | 07:00–20:30 | 07:00–20:30 | 07:00–20:30 | 07:00–16:30 | ❌ | |
| Dismantle & Move-Out |
❌ | ❌ | ❌ | ❌ | ❌ | ❌ | ❌ | 16:30–23:59* | ❌ |